DIAGNOSIS OF THE ACCUMULATED DOCUMENTARY MASS OF THE CENTRAL LIBRARY OF THE UFPB

STARTING POINT FOR DOCUMENTARY MANAGEMENT

Abstract

The diagnosis is characterized for a minute data survey that allow to identify problems and to consider solutions to minimize the existing vacuum between the current situation and the desired one. In this study we consider to present a panoramic view of the archive of the Central Library of the UFPB situation, on the basis of a research carried through in 2005. It was verified that the documents produced for the library, independent of its phase (current, intermediate, permanent) are kept in the respective sectors, commanded for tipology, without a clear conscience of the life cycle and stated periods of guard of these documents, on the part of its employees. As a method was adopted a technique of data collection, the application of questionnaires, half-structuralized interview and comment. The collected data had obeyed the quantitative analysis procedures, for which it used the trena measurement, linear meters, as well as the quantification for unit all the times that it was made necessary. The research data point that the Central Library does not make use of documentary management politics, nor of a commission that manages it; the employees are unaware of the table of temporality existence in the proper institution, as well as, the stated period of guard of documents and the inexistence of an organization parameter, manuscript and filling of the documentation. We consider that the Library, to reach an efficient functioning of its documentation, makes necessary the implantation of a documentary management, with enabled professionals, aiming at the rationalization of the keeping, the preservation of permanent value documents and, consequently, economy of money, time and space.